Student Affairs Procedures Before Start of Academic Semester

In response to an inquiry from the News Department regarding the procedures followed in the Student Affairs Administration before each semester, both Mr. Sulaiman Maqbool, Director of the Undergraduate Students Unit, and Ms. Omaima Adel, Director of the Graduate Students Unit, outlined several important steps.

The procedures begin with sorting the levels of returning students, followed by welcoming new students. Both groups are then added to their respective study groups, and necessary instructions are distributed. Additionally, students needing course equivalencies and graduating students are identified, and the arrival of schedules and curricula for all students is monitored.

The directors confirmed that the Student Affairs Units work on finalizing schedules on the electronic portal and diligently tracking the transfer of student data, in collaboration with the technical support units for both undergraduate and graduate levels, which fall under the Information Technology Deanship. Copies of student data are also sent to each college and to the administrative unit for faculty members before publishing student lists for department heads.

The units also announce the opening of deferral and transfer options for those interested, coordinating all necessary procedures with relevant administrative units. They publish specific lists detailing the levels of each department and distribute copies to the audio rooms and the Educational Affairs Unit.

Typically, the two units collaborate with the Guidance and Counseling Unit in the Deanship to organize a general meeting for all students, where necessary information is clarified and inquiries are addressed.

Additionally, the News Department received a preliminary statistic indicating that the number of undergraduate students enrolled for the summer semester has reached 1,309, while there are 562 graduate students, including 416 in master's programs and 146 in doctoral programs. Thus, the total number of students for the summer semester stands at 1,871.