Center Secretariat

Tasks of the Center's Secretariat:

First: Reports and Meetings

1. Contributing to the preparation of detailed reports on the center's events (monthly, quarterly, or annually).
2. Preparing comprehensive reports with event statistics for publication.
3. Compiling reports on executed events and registration links.
4. Preparing meeting agendas in coordination with the relevant entities in the training center.
5. Booking and scheduling appointments regarding the center's general work and specific meetings.
6. Preparing meeting minutes and submitting them to the General Supervisor.
7. Submitting the plans and reports required from the center's departments to the General Supervisor.

Second: Technical Preparations

Monitoring logistical preparations for activities with the relevant entities within the university, including:

a. Booking the audiovisual hall for the event.

b. Submitting the content template to the designer.

c. Integrating the advertising design with the content and preparing it for publication.

d. Submitting a brief report on the progress of the event and the number of participants.

e. Preparing the event registration link for publication.

f. Contributing to monitoring the audience and responding to their inquiries.

Third: Documentation and Official Correspondence

1. Documenting electronic events.
2. Documenting and indexing information related to the center's events and administrative transactions.
3. Archiving official correspondence (incoming and outgoing) in the center.